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Center for Green Market Activation Privacy Policy

This website is hosted by WordPress. WordPress collects personal data when you visit this website, including:
• Information about your browser, network, and device
• Web pages you visited prior to coming to this website
• Web pages you view while on this website
• Your IP address

WordPress needs the data to run this website, and to protect and improve its platform and services. WordPress analyzes the data in a de-personalized form.

Any raw analytic data is retained for a limited period of time, no more than 26 months, for seasonal trend analysis. Raw data is atomically deleted or made to expire after its defined retention period.

Aggregated or anonymized data may be retained indefinitely for long-term historical analysis and reporting.

Analytics
This website collects personal data to power our site analytics, including:
• Information about your browser, network, and device
• Web pages you visited prior to coming to this website
• Your IP address

This information may also include details about your use of this website, including:
• Clicks
• Internal links
• Pages visited
• Scrolling
• Searches
• Timestamps

We share this information with Google Analytics, our website analytics provider, to learn about site traffic and activity.

Aggregated or anonymized data may be retained indefinitely for long-term historical analysis and reporting.

Data Collection Policy

You typically provide GMA with most of the information we collect. We collect and process data when you:

  1. 1. Submit a Request for Proposal (RFP) through our website or integrated platforms such as Neon CRM.
    2. Complete a contact form, job application, survey, or event submission.
    3. Use or browse our website, which may collect data through your browser’s cookies.
    4. Accept a sharing request and/or access a file or folder hosted on our Microsoft SharePoint.
    5. Make a donation or purchase through our website and third-party payment processors.
    6. Submit a credit card or electronic payment via our website; GMA does hold and maintain related contact information data and transaction amounts and dates. GMA does not receive or store any financial account information on our website or servers. The transactions are processed through a secured payment gateway managed by a third-party payment processor such as Neon Pay or Stripe.
  3. You have the right to access, correct, delete, or restrict the use of your personal data, as well as to object to its processing or request its transfer to another organization. If you would like to exercise any of these rights, please contact us at info@gmacenter.org. We will respond within one month. You also have the right to file a complaint with your local Data Protection Authority.
  4. Data Retention:
    • Contact/Inquiry Forms (Non-contractual): Retained for a period necessary to address the inquiry and for a short follow-up period, typically 6 months to 2 years, unless a longer relationship is established.
    • Job Applications: Retained for 6 months to 2 years after the position is filled, or the application is rejected, to comply with employment laws and for potential future recruitment, unless consent is given for longer retention.
    • Survey Data: Retained for the duration of the research project, typically 1 to 5 years, after which it should be anonymized or deleted.
    • Event Registrations: Retained for 1 to 3 years after the event for administrative, financial, and historical purposes.
    • SharePoint Access: Retained while access is maintained, after which it should be deleted on a bi-annual basis.
    • Donor Records: Retained indefinitely.
    • Payment Processing Contact & Transaction Summary Data: retained 7 years due to financial record keeping regulations.
  5. At time of destruction, electronic records are securely erased from databases and backup systems.
  6. Children’s Online Privacy Protection
    • For details on what data we collect, see the Data Collection section.
    • The Children’s Online Privacy Protection Act (COPPA) gives parents the right to control the personal information collected from their children under the age of 13. GMA does not expect children under the age of 13 to access our website. If a parent believes their child under 13 has accessed our website, parents can access, review, and delete their child’s information at any time per the Data Collection Policy section above.
  7. Cookies
    This website uses cookies and similar technologies—small files downloaded to your device—to ensure functionality and improve user experience.
  8. Types of Cookies We Use
    Essential Cookies: Always active. Required for the website to function and be securely served by WordPress, our hosting platform.
    Analytics Cookies: Used to track site traffic and user behavior. These are only activated if you accept cookies via our banner.
  9. Consent
    We ask for your consent before placing non-essential cookies on your device. You can accept or customize your preferences through the cookie banner when you first visit our site.
  10. Disclosure
    Cookies may be set by us or trusted third parties and may collect data like IP address, browser type, and site activity. These include session cookies (temporary), persistent cookies (longer-term), and third-party cookies (e.g., analytics tools).
  11. Opting Out
    You can manage or disable cookies through your browser settings at any time. Note: Some site features may not function properly if cookies are disabled.
  12. Session cookies are automatically deleted when the user closes their browser (temporary). Persistent cookies are deleted based on purpose, e.g., remembering login, language preferences, or tracking consent, and could be retained for up to 12 months. Data collected via analytics cookies follows the same retention policy for Website Usage Data (see above). Cookies are automatically designed to expire automatically after their set lifespan.
  13. Users can clear cookies via their browser settings.
  14. Do Not Track (DNT)
    Our website does not monitor or respond to Do Not Track (DNT) signals from browsers. However, you can opt out of certain types of tracking and ad targeting through third-party services, such as:
    • Network Advertising Initiative
    • Digital Advertising Alliance
    • Individual opt-out settings offered by providers like Google, Microsoft, and Yahoo
  15. If you have any questions about GMA’s privacy policy, the data we hold on you, or if you would like to exercise one of your data protection rights, please do not hesitate to contact our Privacy Policy Officer, Ellen Palmer, by emailing info@gamcenter.com
  16. Transport Layer Protection
    We take the security of your information seriously and use encrypted channels to protect data during transmission. This includes:
    • Encrypting data with reliable encryption schemes before it is sent.
    • Using secure protocols such as SSL/TLS for the entire duration of your interaction with our web applications, from login to logout.
    • Configuring our servers to use encrypted communications at all times, including SSL/TLS or other secure protocols.
  17. These measures help ensure that your information remains protected while in transit between your device and our systems.
  18. Marketing Emails
    We may send you emails if you sign up for our newsletter, which you can unsubscribe from by clicking the link at the bottom of the email. When you subscribe to our newsletter from our website, we share your contact information with Mailchimp, our email marketing provider, so they can send these emails on our behalf.
  19. Active subscriber data is retained if the individual remains subscribed to the newsletter.
  20. When individuals unsubscribe, they are added to a ‘do not contact’ list to prevent re-subscription and then permanently deleted from the active marketing database within 2 years.
  21. Fonts
    This website serves font files from and renders fonts using Google Fonts and Adobe Fonts. To properly display this site to you, these third parties may receive personal information about you, including:
    • Information about your browser, network, or device
    • Information about this site and the page you are viewing on it
    • Your IP address

As this data is handled by third parties (Google Fonts, Adobe Fonts) and is necessary for displaying web content, GMA itself typically does not retain this specific data on its own systems.

• Third-Party Retention: The retention of this data would fall under the privacy policies of Google and Adobe, which generally retain IP addresses for a limited time (e.g., 24 hours) for debugging and then anonymize or delete them. Destruction is also managed by third-party font providers according to their own policies.